6–8 weeks before
- Set the date, rough guest count and a budget.
- Choose a venue — home, a function room, or somewhere further afield.
- Pick a theme your child will love.
- If you'd like it done for you, start a party plan now to lock in your date.
4 weeks before
- Send invitations and start collecting RSVPs.
- Confirm the cake and any catering.
- Book entertainment — the best acts get snapped up early.
- Confirm décor and styling.
2 weeks before
- Chase any missing RSVPs and finalise numbers.
- Order party favours and confirm the running order of the day.
- Consider a photographer so you're in the memories too.
The week of
- Confirm timings with every supplier (or let your concierge do it).
- Prepare a simple run-of-show: arrival, activities, cake, goodbyes.
- Charge phones and cameras; prep a small emergency kit (wipes, plasters, spare candles).
On the day
Setup happens before guests arrive, you cut the cake around the midpoint while energy is high, and everything is cleared afterwards. If we're running your party, that's exactly how it goes — you stay with your child and your guests while we handle the rest. Plan your party and we'll build the whole timeline for you.
